KeyDocket

How it works

One shared record for every key set

KeyDocket doesn't track keys with sensors or GPS. It keeps one shared register that your team updates as keys actually move — check-outs, handovers and returns, each one logged by the person doing it.

  1. Create a workspace and add key sets

    Sign up, name your workspace and pick a timezone. Add key sets one at a time or import them from a CSV — each set gets a number, a property and a storage location.

  2. Print and attach QR labels

    Print labels on standard Avery or comparable label sheets, or any tag. Each label carries a QR code that opens that key set's record — for authorised people in your workspace only.

  3. Record a check-out

    When someone takes a set, they check it out with a purpose and a due-back date. The register shows instantly who holds it and when it's due back.

  4. Request and accept a handover

    Passing keys on? The current holder requests a handover to a named colleague. They stay the recorded holder until the recipient accepts — no ghost custody, no dropped responsibility.

  5. Record the return

    Back in the office, record the return with its location. The full history — every check-out, handover and return — stays attached to the key set.

What the QR label does — and doesn't

Scanning a key set's label opens its record: who holds it, its purpose, when it's due back and its full history. It's an authorised lookup, not tracking — a QR code can't tell you where a key physically is, and scanning one doesn't prove the person scanning holds the key.

Start a free workspaceTry the demo first

See pricing for plan details — every workspace starts with a 14-day trial, no card needed.